STAFF ASSISTANT, AIR STATION WANTED IN USA

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COUNTRY LOCATION: USA

STAFF ASSISTANT I, AIRPORT STATION

American Airlines – Portland, OR

Location: Portland Intl Apt (PDX-TRML)
Additional Locations: None
Requisition ID: 19917

About The Job

This job is a member of the Airport Stations Team within the Customer Experience Division. This position will be responsible for performing a wide variety of office duties including: coordinating meeting arrangements, typing, filing, ensuring telephone coverage, greeting and directing customers, handling mail, ordering and distributing office supplies, reconciling P-card spending, tracking anniversaries/birthdays, and arranging travel and hotel accommodations.

Specifically, you’ll do the following:

  • Provides assistance with preparation of management presentations and special projects as required
  • Administers, reviews, and monitors all local invoices through Invoice
  • Works and disseminate as necessary
  • Troubleshoots and escalates office technology issues, including telephone and copier machines
  • Tracks and ensures employees complete onboarding duties, including appropriate system access, assignment of lockers, mailboxes, uniforms, badges, fingerprinting, training, etc.
  • Assists in station event planning, coordination, and execution (i.e. Do Crew, luncheons, holiday meals, recognition events)
  • Handles payroll processing in Work brain for management and support staff
  • Processes bereavement letters and coordinates local communications and response
  • Manages employee parking, including permitting and assignments, as required
  • Assists with timekeeping functions, data entry, data verification, reconciliations and filing
  • Maintains employee files, as necessary
  • Maintains Station meeting plans, including monthly emergency response
  • Accesses and manages various periodic reports, including performance, audit, expense, employee engagement and recognition, etc.
  • Updates required manuals
  • Files and maintains all security related items

About The Job (Continued)

  • Acts as backup for various payroll functions
  • Manages records for OSHA, safety, etc. (301’s, weekly and annual)
  • Assists with budget preparation and reconciliation, including monthly closeout of landing fees
  • Supports auditing activities as required
  • Tracks and verifies incentive funds earned
  • Liaises with CRE/Facilities and vendors to track local projects, as needed
  • Leads/directs work with other support staff, as needed
  • Performs other duties as required

Qualifications

Required Qualifications

  • High School diploma or GED
  • Previous office/clerical experience

Preferred Qualifications

  • Knowledge of Microsoft Office to include Word, Excel, PowerPoint, Outlook, etc.
  • Knowledge of policies, procedures, and corporate structure
  • Ability to prioritize work, be detail oriented and meet deadlines
  • Ability to perform in a fast paced environment and handle multiple tasks simultaneously
  • Ability to be self-motivated with strong organizational skills
  • Ability to grasp concepts and functionality of specific software and programs

Additional Locations: None
Requisition ID: 19917

Exciting Careers starts here. Company provides excellent features with many other  benefits

  • FOOD AND ACCOMMODATION : PROVIDED BY COMPANY
  • TRANSPORTATION : PROVIDED BY COMPANY
  • OVERTIMES : DEPEND ON WORK LOAD
  • LAUNDRY FACILITY : WILL BE PROVIDED FREE LAUNDRY
  • MEDICAL INSURANCE : COVERED BY HEALTH INSURANCE AND PROVIDED BY COMPANY

APPLY DIRECTLY FROM THIS LINK !!!

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